This report is typically used for reimbursement or tax purposes. Any expenses that are considered personal in nature are not allowed.Īn expense report is a document that itemizes all of the expenses incurred by an individual, organization, or company. This includes the cost of travel, entertainment or gifts. So, what is not allowed as an expense on your report? The answer is simple: anything that does not fit into one of the three categories mentioned above. Depending on the size of your nonprofit, this category may be the second-highest expense after program expenses. This can include the cost of hosting events, mailing donations, and hiring a development staff. Fundraising Expensesįundraising expenses are the costs associated with raising money for your nonprofit. If your nonprofit has a website, the cost of hosting and maintaining that website would also be considered an administrative expense. This category includes expenses such as office rent, salaries, utilities, and office supplies. Administrative ExpensesĪdministrative expenses are the costs associated with running the day-to-day operations of your nonprofit. Your nonprofit will need to carefully categorize each expense for accounting and tax purposes. These expenses may also overlap with administrative expenses. For example, a nonprofit that provides housing for the homeless will have high program expenses due to the costs of renting or owning property, utilities, and maintenance. For example, if you run a nonprofit that teaches people a certain language, then your expenses in this category will include the cost of renting space, hiring teachers, and buying materials.ĭepending on your nonprofit, the program expenses may be the highest category of expenses. Program expenses include the costs associated with running your nonprofit’s programs and services. These are typically broken down into three categories: program expenses, administrative expenses, and fundraising expenses. Nonprofits, like for-profit businesses, have many expenses to consider. What are Typical Nonprofit Expense Categories? This article will help you do just that, as well as provide you with a template for an expense report to use. The Weekly Expense Report template provides a way to include more details and more expense categories.If you’re considering starting a nonprofit, it’s important to understand the different types of expenses that are allowed and not allowed as part of your nonprofit financial statements. The Business Mileage Tracking Log lets you keep track of daily mileage for record keeping and reporting. Our Reimbursement Form template is great for general employee expense reimbursements (for non-travel expenses). For an official and detailed list that includes explanations and examples, we highly recommend visiting the Business Travel Expenses page on IRS.gov: ) Other Helpful Expense Report Templates We've based the expense types in our templates on these common expenses. Some of the most common tax deductible travel expenses include: flights, car rentals, mileage, uber rides, lodging, meals, tips, dry cleaning and laundry. What business travel expenses are tax deductible? Place an "x" in this column (or check the box in the Google Sheets version) if you want the amount to be added to the "Amount to Reimburse" total. Update : I've added a new worksheet to this version of the expense report that lets you mark specific expenses "to be reimbursed" in case you use both a company card as well as personal money. There is also a designated place to specify the rate for mileage reimbursement.įor a blank, printable expense form that you can fill out by hand, simply remove the sample data and fill in the information you want printed. The expense type can be selected from a drop-down that is easy to customize. The Simple Expense Report template uses one column for all expense types.
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